TITLE: Work Schedules
REVISED: February 1, 2023

Department supervisors will develop work schedules. Developing work schedule allow employees to plan their personal lives away from work and it clarifies the tasks or responsibilities associated with each scheduled shift.

Staff meetings will be scheduled with a 2-week notice and are considered mandatory for staff to attend. These meetings are important to ensure staff are provided training as required by regulations, keep abreast of facility changes or receive needed in-service training. Failure to attend or obtain a release of the meetings from the Executive Director or supervisor will be treated as a no-call/no-show.

Supervisors must develop and approve a projected work schedule. The schedule can be either a 14-day, 30-day or reoccurring schedule for employees. 14-day schedule is the minimum standard.

• Reoccurring set schedules may not be changed without a 7-day advanced written notification to the employee. These are similar to what is found in Administration, housekeeping and maintenance.

• Days and hours actually scheduled within a 7-day period of time (day 1 is the current day) may not be changed without the supervisor’s and the employee’s permission. These agreements should be documented. Employees may not be forced to work if they are not scheduled during this 7-day period of time.

• Any changes made outside the 7-day period may be changed by the supervisor without the employee’s permission. Other employment work (2nd job) schedules, school schedules and personal schedules will be considered; however, if the employee is scheduled they will be required to report to work when such changes are made.

• Actual daily work assignments or responsibilities may change without prior notice, as long as it doesn’t result in a change in the employees hours worked for the day. The employee must be properly trained for the new assignment.

Supervisors must develop a system for their departments that allow for written PTO requests. PTO requests should be approved when possible; however, they may be denied if there are emergent staffing needs. Approved PTO may not be cancelled or changed by the supervisor without prior permission from the employee.